Director of Finance and Administration

Hampton University Proton Cancer Institute (Hampton Proton) is seeking a Director of Finance and Administration (DF&A) to oversee all financial and administrative operations.

Hampton Proton is the nation’s 8th proton therapy facility and one of the largest free-standing proton clinics in the world. The state-of-the-art treatment and research center has four gantry rooms and one fixed beam room.  Hampton Proton has been treating a variety of cancers since August 2010.

Hampton Proton uses IBA’s Proteus 235 proton therapy delivery system, MOSAIQ Oncology Information System (Elektra), Eclipse Proton Treatment Planning system (Varian) and a Philips 4D-PET/CT for simulations, and a Magnetic Resonance Imaging (MR Ingenia 3T) by Philips. Our Proteus 235 system is equipped with IBA’s universal nozzles.  We are using Uniform Scanning, Double Scattering, and Pencil Beam Scanning treatment delivery techniques in our treatment rooms.

Director of Finance and Administration

Reports to: The Hampton Proton Executive Director and indirectly to the University Senior Vice President of Business Operations & Finance.

Direct reports: Assistant Director of Finance, Human Resources Manager, and Facility Maintenance Manager.  In addition, the departments include the Staff Accountant, Financial Counselor, Medical Billing Coordinator, Administrative Assistant, Human Resources Assistant, and Environmental Services.

The DF&A will act as a Hampton University financial liaison and manage the functional processes of the department.  The DF&A is held accountable for the fiscal responsibility of all company assets while maintaining the integrity of the accounting system and financial reporting for Hampton Proton.

Responsibilities:

• Provide transparent insight to the Executive Director on strategic business directions by conducting financial planning through cash flow forecasting, budgeting, and developing scenarios to support informed decision-making plans in preparation for Board of Trustees’ report.
• Generate monthly, quarterly, yearly, and/or project specific financial reports in compliance with Generally Accepted Accounting Principles (“GAAP”).
• Develop and implement sound fiscal management practices, coherent financial policy manual, prevalent accounting practices, and internal controls.
• Balance & maintain payroll processing systems to ensure timely and accurate processing of payroll and retirement savings contribution transactions.
• Oversee and manage the implementation and maintenance of internal controls, policies, and procedures, and purchasing requisition system operations.
• Maintains the financial and contractual aspects related to fixed assets such as structural, building, and equipment compliance.
• Calculates and reports to the University related to bond and debt covenants to ensure Hampton Proton meets timing requirements.
• Lead the financial aspects of external funding initiatives and negotiate contracts with healthcare commercial and government insurance payers.
• Oversee the delegation of functional processes related to the general ledger, monthly financial closings, journal entries, bank reconciliations, accounts payable, and accounts receivable.
• Supervise the export of daily charges to billing company and reconcile revenue/charges, charity care, debt write offs, and insurance company reimbursements.
• Provide reporting of healthcare billing/collection, utilization, A/R aging, and EOM statements.
• Take the lead in any legal matters related to patient insurance, outpatient billing, and coding.
• Oversee, manage, and file the tax form 1099 and w-2 and other annual business filings.
• Organize and coordinate the annual audit process with external auditors to ensure compliance with government regulations to result in a timely issuance of 2 CFR 200 audit.
• Oversee management of Hampton Proton facilities by working with Facilities Maintenance Manager and partner with the Facilities leadership at the University.
• Maintain the efficient operation of workflow within the department by performing other duties as assigned by the Executive Director and/or the University Senior Vice President of Business Operations & Finance.

Qualifications:  

• Must have a strong understanding of accounting theory, financial concepts, insurance, organizational budgeting, general business systems and functions, and grant tracking.
• Knowledge and proper use of U.S. GAAP & IRS.
• Strong analytical, exceptional auditing, and enhanced budgetary skills with the ability to reconcile accounts.
• Demonstrate the ability to develop and lead an effective team through team building/leadership skills.
• Build and manage robust financial models and analyses to support strategic initiatives.
• Must have intermediate to expert Microsoft Excel experience.
• Excellent written, verbal, communication, and interpersonal skills.
• Strong attention to detail, high-quality results oriented, and deadline driven.
• Successfully handles issues with emotional intelligence to achieve conflict resolution.

Requirements: 

• Bachelor’s degree in accounting or related discipline required. CPA and/or relevant graduate degree is preferred.
• At least five (5) years of financial/accounting related work experience.
• At least three (3) years in a leadership position.
• Compliance and contract management experience a plus.
• Healthcare and reimbursement industry experience preferred.